Zoom - Setting up a Webinar
THE DIFFERENCE BETWEEN A WEBINAR AND A MEETING
A good way to think about the difference between a normal Zoom meeting and a webinar is like having everyone sitting at a meeting room table (Zoom meetings) vs running a presentation in a lecture theatre (webinar).
In a Zoom meeting, everyone present has equal rights to be seen heard and share content.
In a webinar, only the allocated host or presenters can be seen and heard. Attendee’s can only use text chat or Q&A to communicate.
Some of the key differences between Meetings & Webinars are listed here on the Zoom Help Centre.
SETTING UP A WEBINAR
Zoom Webinar licenses can be requested for free through our Service Catalogue via the Zoom Webinar License Request form and can accommodate either up to 500 or 1000 participants.
You can request a webinar license be attached to your personal email address but can also be assigned to a shared email address if multiple people may need to administer or run webinars for a department.
A shared email can be in the form of a unimelb email list, calendar resource or generic gmail account.
Once you’ve been allocated a webinar license, you can schedule a session via the online portal by logging into https://mbs-edu.zoom.us/webinar/list.
** Please note that you are not able to create new webinars from the ‘Meetings’ tab in the Zoom application, however any webinar you create on the website will populate the meeting area so you can start a webinar from the app. **
- Log onto MBS Zoom web portal via https://mbs-edu.zoom.us using account credentials.
- Under My Webinars click on Schedule a Webinar.
- Enter the name of your webinar under Topic and an optional description.
- Enter the date and duration and ensure the time zone is correct.
- Leave Recurring Webinar unchecked unless your webinar is going to be part of a regular series of events under the same title.
- Leave Host Video and Panelist Video as both On.
- Leave Audio Options set to Both.
- Check the Enable Practice session button. This allows you to to configure your video, audio and slides prior to attendees entering your session.
- Leave the Enable HD video for view-only users as unchecked unless you are going to show video clips full screen.
- If recording is required, you may select Record Automatically under Webinar Options. The cloud recording option will send you an email once your recording is available.
- Press the Schedule button.
- You will now be presented with a list of information, scroll to the Invite Attendees section and copy the Link to join Webinar URL that is provided. This is the URL you send to your attendees along with the template invite below.
ADDITIONAL SUPPORT
Please contact the Service Desk team for direct Zoom support on 03 9349 8777.